executive personal assistant Resume Examples

executive personal assistant

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executive personal assistant

I manage and maintain the directors diary and schedule.
I assist in preparing invoices, employee contracts, letters, financial statements and other documents, using word processing or presentation software.
I am responsible for answering phone calls and directing calls to the director or take messages.
I assist in processing payroll information.
I attend meetings to record minutes.
I welcome visitors and determine whether they should be given access to specific individuals.
I receive and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.

I perform general office duties, such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping work.
I file and retrieve corporate documents, records, and reports.
Organizing venues for executive board meetings which includes coordinating the luncheons for the attendants.
Supervise and explain duties for site contract workers, as well as being a mediator for workers needs.

Screening incoming calls, prior screening of guests requesting meeting
Making notes of essential information & prioritizing the calls to be returned by the HOD.
Prioritize E-mail traffic, a list of replies that have to be responded to. Replying to the non-priority mails, Letters & requests
Ensure the smooth running of the Royal Household Office on a day-to-day basis & manage a team of support staff
Controlling correspondence; designing filing systems; screening of external phone calls, Meeting arrangements, diary management (Electronic & Manual management), dealing/sourcing quotes from suppliers for procurement purposes.
Designing templates for office usage & filing documents of community complaints, Identify training requirements for staff,
Submitting of leave forms to HR, & Manage & update staff leave days Manage internal events, handing rsvp, designing name badges

Handling of company’s emails and calls for any inquires or problems in shipments.
Make travel arrangements for the chairman.
Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages) .
Prepare invoices or financial statements and provide assistance in bookkeeping.
Monitor Company supplies and negotiate terms with suppliers to ensure the most cost-effective orders.
Maintain electronic and paper records ensuring information is organized and easily accessible.
Conduct research and prepare presentations or reports as assigned.

Dealing with Suppliers, organising purchase order & processing of invoices
Identify media articles related to HOD & or any relating to the Company.
Manage the Unit Budget, shifting funds for items lacking, Requests three quotes from suppliers before selecting a supplier, Create Procurement requisitions on the Systems
Submit MTEF Budget requisition to Finance for the new financial year.

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